---
title: Adding Staff Profiles
description: Learn how to add staff profiles in Class Manager, assign roles, and invite team members to set up their accounts.
---

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1. [New Class Manager Knowledge Base](https://guides.classmanager.com/?hsLang=en)
2. [Staff](https://guides.classmanager.com/staff?hsLang=en)

April 23, 2026

# Adding Staff Profiles

## Create staff accounts and invite your team to access Class Manager

Staff are the team members who help run your organisation and manage day-to-day operations in Class Manager.

You can create staff profiles and invite them to set up their own login.

---

### Add a Staff Profile

1. Go to `Company` **→** `Staff`
2. Click `Create` (or the `+` icon on mobile)
3. Enter the required details: 
     - **First name** (required)
     - **Last name** (required)
4. (Optional) Toggle **“Send invitation to sign up for Class Manager”** 
     - If enabled, you’ll need to enter: 
           - **Email address**
           - **Role**
5. (Optional) Add a **phone number**
6. Select a **Role** 
     - This controls what the staff member can access
     - For a full breakdown of each role and permissions, see ➡️ [Staff Roles and Access Levels](https://guides.classmanager.com/staff-roles-and-access-levels-in-new-class-manager?hsLang=en)
7. (Optional) Enable **“Can view sensitive student data?”** 
     - Allows access to information such as medical details
8. Click: 
     - `Create` to finish
     - Or `Create and add another` to add more staff

---

### Inviting Staff to Class Manager

If you choose to send an invitation:

- The staff member will receive an **email with an activation link**
- The link will **expire after 72 hours**

To preview the email they’ll receive, see ➡️ [Automated emails sent by Class Manager](https://guides.classmanager.com/automated-emails-sent-by-class-manager?hsLang=en)

---

Once added, staff can log in and start managing classes, students, and other tasks based on their assigned role.

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