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Copying a Season

Learn how to copy an existing season or term, including classes and enrolments

Cloning a season allows you to quickly reuse an existing setup, including classes, schedules, and enrolments.

This is especially useful when preparing for a new term or season with a similar structure.

Ways to Copy a Season

There are three ways to copy an existing season:

Option 1: From the Create Button

  1. Go to Class Planner → Seasons / Terms
  2. Click Create (or + button on mobile)
  3. Select Copy Existing
  4. Choose the season/term you want to copy
  5. Click Continue

Option 2: From the Season Card

  1. Go to Class Planner → Seasons / Terms
  2. Click the more options menu (three dots) on the season
  3. Select Copy

Option 3: From Within the Season

  1. Go to Class Planner → Seasons / Terms → [Season Name]
  2. Click the Actions dropdown on the top-left (or the three-dot menu on mobile)
  3. Select Copy

Step 1: Update Season Details

After selecting a season to copy, you’ll see the season details.

  • The copied season will include “(Copy)” at the end of the name
  • You can update:
    • Season name
    • Start and end dates
    • Registration and season/term specific fees
    • Pricing and billing settings

Once you’re happy with the details, click Continue.

Step 2: Choose What to Copy

Next, choose what you want to include in the new season:

  • Classes only
  • Classes with enrolments

If copying enrolments, click the drop-down arrow then you can untick individual students who are not continuing.

You can also edit class details such as pricing, time, and other settings.

If a class is edited, you’ll see an “Edited” indicator.

Once finished, click Continue.

Step 3: Review Orders (If Enrolments Are Copied)

If you included enrolments, the system will automatically create orders.

  • You’ll see a list of all orders that will be created
  • Click on each order to review details

Make sure all amounts and installment dates are correct.

Step 4: Confirm and Complete

  1. Click Approve All
  2. A confirmation message will appear:

“Copy term and bill families?
When you copy this term, families will be billed. Please check that the amounts and instalment dates are correct before continuing. This action cannot be undone.”

     3. Click Confirm billing and copy term

And that's it!

Cloning a season helps you:

  • Save time when setting up new terms
  • Reuse existing class structures
  • Optionally carry over enrolments and billing

Once confirmed, your new season will be created and ready to use.