---
title: Understanding the Age Cut-Off Date
description: Learn how Class Manager calculates student ages for enrollment using the age cut-off date. Understand the different options, see examples, and find practical tips for enrolling students in age-restricted classes.
---

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February 25, 2026

# Understanding the Age Cut-Off Date

## Control how student ages are calculated for class eligibility

The **Age Cut-Off Date** determines how Class Manager calculates a student’s age for enrollment into age-restricted classes. Instead of using their current age on the day of enrollment, the system calculates age based on a specific cut-off date that you choose in your settings.

This ensures students are placed in the correct age group for a season or term.

---

### Where to Set the Age Cut-Off Date

Go to: `Settings` **→** under Enrollments section **→** `Age Cut-Off Date`

You’ll see four options:

### 1️⃣ First day of season/term

Each season/term uses its own start date as the cut-off.

**Example:**

- Season/term starts **September 1**, class minimum age = 6
- Student is **5** but turns **6 on or before September 1** → enrollment **accepted**
- Student is **5** but turns **6 on or after September 2** → enrollment **not accepted**

### 2️⃣ 7 days after the start of the season/term

The cut-off date is 7 days after the season begins. So each season

**Example:**

- Season starts **September 1**, class minimum age = 6
- Student is **5** but turns **6 by September 7** → enrollment **accepted**
- Student turns **6 on or after September 8** → enrollment **not accepted**

### 3️⃣ 28 days after the start of the season

The cut-off date is 28 days after the season begins.

**Example:**

- Season starts **September 1**, class minimum age = 6
- Student is **5** but turns **6 by September 29** → enrollment **accepted**
- Student turns **6 on or after September 30** → enrollment **not accepted**

### 4️⃣ From specific date

You choose a fixed **day and month** (applies to all seasons).

**Example 1:**

- Season starts **September 1**, class minimum age = 6
- Age cut-off date = **October 1**
- Student but turns **6 by September 1**
- Since the season starts **before** the cut-off date, the system calculates age based on **October 1 last year** → student is treated as **5**

**Example 2:**

- Season starts **September 1**, class minimum age = 6
- Age cut-off date = **August 1**
- Student turns **6 by September 1**
- Since the season starts **after** the cut-off date, the system calculates age based on **August 1 of the same year** → student is treated as **5**

---

### Handling Students Who Don’t Meet the Cut-Off

If a student’s age doesn’t meet the class requirements based on the cut-off date, you still have options:

- **Owners or staff can add the student directly** to the class if needed.
- **Alternative approach for portal enrollment:** Remove the class’s minimum and maximum age restrictions and include the suggested age in the class name (e.g., *“Ballet (6–8 years)”*).
  
    - This way, families can still enroll their children through the portal without requiring staff intervention.
    - The age guidance remains visible, helping families choose the right class.

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