Setting Up Registration Fees

Class Manager lets you charge registration fees to students. You can create:

• One-off fees – charged once per student

• Annual fees – charged once per year per student

These fees can be turned on or off for each season, and season-specific fees can also be set when creating or editing a season.

Step 1: Enable Registration Fees

1. Go to Settings → Registration and tuition fees.

2. Turn on the toggle button to enable registration fees.

Step 2: Choose Fee Type

1. Select which type of fee you want to create:

   • Create One-Off Fee

   • Create Annual Fee

2. A form will slide in from the right. Complete the required fields:

   • Name: Enter a descriptive fee name (required)

   • Year Start Date: Determines when the annual fee is charged (required for annual fees only)

   • Per Student: Amount charged per student (required)

   • Max per Family: Caps total registration fees for multiple students in the same family (optional)

   • Tax Rate: Select the applicable tax rate (required)

3. Click Create to save the fee.

Step 3: Registration Fee Due Dates

1. If this is your first time setting up fees, a Continue button will appear on the lower right. Click it to move to the next step.

2. In the Registration and Term Specific Fees section, choose when fees are due:

   • Due on Registration Date (default): Fee is due immediately when a student registers

   • Due with First Installment: Fee is paid together with the first tuition installment

Example: When Registration Fees Are Charged

Season/Term: January–April
Installments: Jan 1, Feb 1, Mar 1, Apr 1
Student enrolls: December 15 (before the season/term starts)

• Due on Registration Date
  The registration fee is paid immediately on December 15, when the student enrolls.

• Due with First Installment
  The registration fee is paid together with the first tuition installment, depending on your Tuition Fees settings.

  • If First installment Upfront / First and second upfront / First and last upfront is selected, the registration fee is also due on December 15.

  • If Nothing Upfront is selected, the registration fee will be due on January 1, when the first installment is scheduled.

For more details on how tuition upfront rules work, see Setting up Tuition Fees Paid at Enrollment